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Last updated: 03/15/99

So, you've been convinced that your department needs a Rep? Reps are members of NASA chosen by the members of a University Department (or Area) in which they work. Any member in good standing can be nominated as a candidate for Council.

When are Council Elections held?

Normally, candidates are nominated and chosen for Reps Council during elections that are held in the spring every two years (in odd-numbered years). However, Reps can also be elected by their Departments in between these general elections if the departments do not have a Rep. Nomination forms will be available online (in time for this year's elections in May) or you can have the NASA office send you one by campus mail.

Nominations, or requests for holding elections, in an department or area, should be forwarded to the Council Chair. The NASA office will distribute nomination forms to all NASA members in the Department/Area affected and, if necessary, a mail ballot will be organized through the office. The Secretary of NASA Executive is the Returning Officer for elections.

How Many Reps Can Be Elected

One Rep and one alternate Rep for every 15 members in a Department or Area can be elected. The definition of what is a Department or Area from which Reps can be elected is determined by Council. In some cases, that could be for a single Department. On the other hand, it could be for a shift of employees working in a number of buildings.

This formal structure exists to maintain democratic procedures and guarantee the rights of members to be fairly represented on Council. It can involve a formal election with competing candidates, but sometimes members agree as a group to "volunteer" a Rep who is acclaimed to the position.

These procedures are outlined in the Rules of Order. The most important issue is that the members are satisfied with the job that their Rep is doing for them. So make sure you have a Rep!

To Print out a Nomination Form