ARTICLE 39
JOB EVALUATION

39.01 Employer's Right To Determine Job To Be Performed/Job Description

It is the employer's right to determine the job that is to be performed and the performance expectations/standards relating to the job.

39.02 Job Documentation

(a) "Job Fact Sheet" is the document used by the University for the purposes of job evaluation.

(b) Job Description" is that component of the Job Fact Sheet which summarizes the duties of the position and includes the qualifications.

(c) The employer will strive to ensure that a Job Description exists for each position of greater than twelve (12) months duration. Human Resource Services will provide copies of these descriptions to NASA, along with the assigned grade level and job family (see Article 19 and Appendix F). Where the parties agree, a written description of temporary jobs of less than twelve months duration may be prepared. 

(d) The Department Head will ensure that the Job Descriptions are kept current and will provide Human Resource Services and the incumbent with a copy of the current Job Description. 

(e) The Department Head shall provide a copy of the Job Description noted in 39.02 (c) to employees upon the date of hire. Prior to the conclusion of the employee's probationary period, the employee and their supervisor shall discuss the Job Description to ensure the employee understands their job duties.

39.03 Job Documentation Process

(a) Every effort will be made to ensure that Job Fact Sheets are written jointly by the supervisor and the employee, and, upon completion, signed by each.

(b) Completed Job Fact Sheets shall be reviewed and approved by the Department Head prior to forwarding to Human Resource Services. The Department Head may add additional comments to the Job Fact Sheet, a copy of which shall be provided to the employee. 

(c) The process of writing, signing, and forwarding Job Fact Sheets to Human Resource Services noted under 39.03 (a) and (b) should not exceed 90 calendar days from initiation by the employee under 39.05.

(d) If any difficulties arise in completing the Job Fact Sheet or in agreeing on its contents, the employee, supervisor or Department Head may request the assistance of Human Resource Services to mediate and resolve the difficulties. The employee may be accompanied by their Workplace Rep to assist the employee in presenting their concerns. Failing agreement, Human Resource Services and the Department Head will determine the appropriate content of the Job Fact Sheet.

39.04 Position Evaluation Process

(a) Positions shall be evaluated in accordance with the University of Alberta's Job Evaluation Plan.

(b) Requests for position evaluation are to be submitted in writing to Human Resource Services. Human Resource Services shall acknowledge receipt of the request to the Department Head and employee within ten (10) working days, and provide a time for the completion of the evaluation/audit. Requests for evaluation must be accompanied by a current Job Fact Sheet which includes the Job Description and an organizational chart. 

(c) Human Resource Services will review the Job Fact Sheet, evaluate the job (including determining the base pay grade level and job family), and communicate the results to the Department Head, NASA and the employee.

(d) Unless a job has significantly changed, Human Resource Services shall not normally re-evaluate a position if an evaluation and/or appeal has been concluded within the preceding twelve months.

(e) Where a vacant position has been re-evaluated and results in a change in grade, NASA may notify Human Resource Services of any concerns it has respecting the re-evaluation and grade change.

39.05 Requests By Employees For A Review Of Job Duties/Evaluation 

(a) An employee may initiate a review of their job description or its evaluation in writing to the Department Head, commencing with the process described under 39.03. 

(b) The effective date of employee requests shall normally be the date the employee and supervisor signed off the Job Fact Sheet under 39.03 (a).

39.06 Requests By Department Heads For A Review Of Job Duties/Evaluation

(a) A Department Head may initiate a review of a job description or its evaluation, commencing with the process described under 39.03. 

(b) The effective date of Department Head requests shall normally be no earlier than the date of receipt of all required documentation by Human Resource Services.

39.07 New Jobs

New jobs may be created during the term of this Agreement. The University will evaluate new jobs and notify NASA of the results of the evaluation. In the event that NASA disagrees with the evaluation decision, an appeal may be initiated by NASA in accordance with Article 40.

39.08 Appeals

An employee or Department Head may appeal an evaluation in accordance with Article 40. Such an appeal shall not be considered a grievance under Article 38 of this Agreement.