ARTICLE 23
ANNUAL VACATION LEAVE

23.01 Vacation Year

The vacation year is the fiscal year (April 1 through March 31).

23.02 Earned Vacation Credits

Vacation credits for a full-time regular employee shall be earned on the basis of each calendar month of service as follows:

(a) starting with his/her appointment - one and one quarter (1¼) work days per calendar month of service (i.e. fifteen (15) work days every twelve (12) calendar months of service);

(b) upon completion of sixty (60) calendar months of service - one and two-thirds (1) work days per calendar month of service (i.e. twenty (20) work days every twelve (12) calendar months of service);

(c) upon completion of one hundred and ninety-two (192) calendar months of service - two and one-twelfth (2 1/12) work days per calendar month of service (i.e. twenty five (25) work days every twelve (12) calendar months of service); and

(d) upon completion of two hundred and seventy six (276) calendar months of service - two and one-half (2½) work days per calendar month of service (i.e. thirty (30) work days every twelve (12) calendar months of service).

Notwithstanding the above, leave in excess of two (2) months under Clause 18.03 shall not be counted for the purpose of computing vacation credits.

23.03 Clause 23.02 shall also apply to a part-time regular employee except that his/her vacation pay shall be pro-rated in accordance with his/her actual hours worked or paid for (exclusive of overtime and call-back).

23.04 Where a part-time regular employee becomes a full-time regular employee, his/her former part-time service shall, without pro-rating, be considered full-time service for the purpose of earning future vacation credits pursuant to Clause 23.02. However, vacation pay for vacation credits, if any, while s/he was a part-time regular employee shall remain governed by Clause 23.03.

23.05 Notwithstanding Clause 23.01, but subject to Clause 23.07, a regular employee shall have the right, in any vacation year, to use all the vacation credits s/he has earned up to the commencement date of his/her scheduled vacation time.

23.06 In each vacation year, a regular employee shall have the right to take his/her vacation in one (1) unbroken period or to split his/her vacation subject to Clause 23.07.

23.07 Vacation shall be scheduled by mutual agreement between the regular employee and his/her Department Head. The Department Head shall accommodate the employee's choice of vacation time(s), subject to operational requirements. Where operational requirements prevent two (2) or more employees within the same seniority unit from taking their vacation at the same time, their seniority shall be the determinant. However, an employee who chooses to take his/her vacation in one (1) unbroken period shall have prior claim to vacation time over an employee who chooses to split his/her vacation.

23.08 Where one (1) or more paid holidays fall within a regular employee's vacation, such paid holidays shall not be counted as part of the employee's vacation.

23.09 Where a regular employee is hospitalized during his/her vacation, the duration of his/her hospitalization shall be charged against his/her illness entitlement and shall not be counted as part of his/her vacation, provided s/he can demonstrate his/her hospitalization to the satisfaction of the Department Head.

23.10 Where a regular employee has exhausted his/her illness leave entitlement, s/he shall have the right to use his/her vacation credits, if any, to cover his/her absence due to illness.

23.11 The Department Head may approve a regular employee's request for carryover of his/her vacation credits to the next vacation year. However, no employee shall lose any of his/her vacation credits under any circumstances.

23.12 A regular employee shall have the right to receive part or all of his/her vacation pay prior to the commencement of his/her vacation, provided s/he submits such request to his/her Department Head at least ten (10) work days prior to the commencement of his/her vacation.

23.13 Vacation credits, if any, shall be paid out to a regular employee on the date of his/her cessation of employment with the University.

23.14 Temporary Employees and Apprentices

This Article shall not apply to temporary employees twelve (12) months or less, nor shall it apply to apprentices. Instead, such employees shall receive vacation pay at the rate of six percent (6%) of their total earnings (exclusive of overtime and call-back compensation) for each pay period. For temporary employees who have not worked in excess of twelve (12) months, approved vacation leave, if any, shall be without pay.

23.15 Effective April 1, 1992, new-hired temporary employees shall receive vacation pay at the rate of four percent (4%) of their total earnings (exclusive of overtime and callback compensation) for each pay period.