Department of Civil &
Environmental Engineering
School of Mining and Petroleum
Engineering
Environment, Health and Safety
Committee
Terms of
Reference
1.0 Introduction
·
The Civil & Environmental Engineering (and
School of Mining and Petroleum Engineering) Environment, Health and Safety
Committee has adopted these terms of reference to guide its operations.
2.0 Requirements
·
Committee members must complete the Environment,
Health and Safety Committee Orientation provided by the Department of
Environment, Health and Safety.
3.0
Committee
Membership
·
Voting Member Selection
·
The Associate Chair, Research & Planning (Chair of
Committee)
·
The Department Manager
·
The Designated Department Safety Officer – technical
support staff member
·
One faculty
member appointed by the Department Chair
·
One technical support staff representative appointed
by the Department Chair
·
A representative from the Department of Environment,
Health and Safety to act as an expert resource to the committee.
4.0
Guests
·
Are permitted at the discretion of the Committee
chair.
·
Will not have voting privileges
5.0
Committee
Responsibilities
All committee
members (except Ex-officio members) can vote.
·
Committee
Support
the development of a robust health and safety culture through the following:
·
Lead
the implementation of the U of A
Environment, Health and Safety Management System (EHSMS) for the represented
department.
·
Promote
and encourage initiatives from the Faculty of Engineering Safety Committee.
·
Identify
opportunities for and recommend environment, health and safety initiatives.
·
Communicate
the annual departmental environment, health and safety goals and plans to
EHSSAC.
·
Promote
and encourage participation in environment, health and safety initiatives.
·
Make
recommendations to senior administrators and Principle Investigators on how to
resolve environment, health and safety concerns.
·
Provide
advice, information and assistance to unit environment, health and safety
committees as required.
·
Review
Terms of Reference once per year.
·
Committee Chair
·
Schedule and chair meetings.
·
Develop meeting agendas, which reflect the activities of
the committee.
·
Report on committee business to the EHSSAC on a
quarterly basis
·
Appoint committee members as necessary.
·
Recorder
·
The Designated Department Safety Officer will act as
Recorder.
·
Take and distribute meeting agendas and minutes.
·
Maintain committee records at the department level
ensuring compliance with the Records Management Policy and procedures.
6.0
Meeting Framework
·
Frequency
·
Civil Engineering Safety Committee meetings will be
scheduled at least
·
Quorum
·
A quorum for the committee meetings will consist of 50
percent of voting members plus one.
·
Agenda Items
·
The Designated Safety Officer will prepare a copy of
the agenda for each meeting and distribute it to all members prior to the
meeting. The committee members will have access to a shared Google Folder to
view and add to the agenda for the upcoming meeting.
·
Minutes
·
Will be distributed after the committee meeting.
· Meeting minutes will be retained within the Department by the Safety Officer.
