Department of Civil & Environmental Engineering

School of Mining and Petroleum Engineering

Environment, Health and Safety Committee

 

Current Members

 

Terms of Reference

1.0 Introduction

         The Civil & Environmental Engineering (and School of Mining and Petroleum Engineering) Environment, Health and Safety Committee has adopted these terms of reference to guide its operations.

2.0 Requirements

         Committee members must complete the Environment, Health and Safety Committee Orientation provided by the Department of Environment, Health and Safety.

 

3.0             Committee Membership

                     Voting Member Selection

                     The Associate Chair, Research & Planning (Chair of Committee)

                     The Department Manager

                     The Designated Department Safety Officer technical support staff member

                     One faculty member appointed by the Department Chair

                     One technical support staff representative appointed by the Department Chair

                     A representative from the Department of Environment, Health and Safety to act as an expert resource to the committee.

 

4.0             Guests

                     Are permitted at the discretion of the Committee chair.

                     Will not have voting privileges

5.0             Committee Responsibilities

All committee members (except Ex-officio members) can vote.

                     Committee

Support the development of a robust health and safety culture through the following:

                     Lead the implementation of the U of A Environment, Health and Safety Management System (EHSMS) for the represented department.

                     Promote and encourage initiatives from the Faculty of Engineering Safety Committee.

                     Identify opportunities for and recommend environment, health and safety initiatives.

                     Communicate the annual departmental environment, health and safety goals and plans to EHSSAC.

                     Promote and encourage participation in environment, health and safety initiatives.

                     Make recommendations to senior administrators and Principle Investigators on how to resolve environment, health and safety concerns.

                     Provide advice, information and assistance to unit environment, health and safety committees as required.

                     Review Terms of Reference once per year.

 

                     Committee Chair

                     Schedule and chair meetings.

                     Develop meeting agendas, which reflect the activities of the committee.

                     Report on committee business to the EHSSAC on a quarterly basis

                     Appoint committee members as necessary.

                     Recorder

                     The Designated Department Safety Officer will act as Recorder.

                     Take and distribute meeting agendas and minutes.

                     Maintain committee records at the department level ensuring compliance with the Records Management Policy and procedures.

 

6.0             Meeting Framework

                     Frequency

                     Civil Engineering Safety Committee meetings will be scheduled at least 6x per year at a predetermined time and location. Meeting frequency is determined by level of risk.

                     Quorum

                     A quorum for the committee meetings will consist of 50 percent of voting members plus one.

                     Agenda Items

                     The Designated Safety Officer will prepare a copy of the agenda for each meeting and distribute it to all members prior to the meeting. The committee members will have access to a shared Google Folder to view and add to the agenda for the upcoming meeting.

                     Minutes

                     Will be distributed after the committee meeting.

                     Meeting minutes will be retained within the Department by the Safety Officer.

 

 

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