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Home > Constitution	Preamble Bangladeshi Students Association of University of Alberta is established with an aim to work as a hub for the students, researchers and alumni of the University of Alberta. It wil also try to educate the students of the University of Alberta about the diverse culture and rich history of Bangladesh and its people. Article I. Name Name: Bangladeshi Students Association of University of Alberta Acronyms: BSAUA Article II. Membership Section 2.01: Any past or present (both undergraduate and graduate) student or postdoctoral fellow of the University of Alberta can be a member of BSAUA Section 2.02: All members will have equal right to vote. The members will take part in a general election to select an executive committee. Section 2.03: Anyone meeting the requirement stated in Section 2.01 of Article II, can join the association by filling a club membership form and submitting to one of the executive committee members. Section 2.04: If a member does not take any part in the associations activities for more than one year will be considered as a dormant member. But, his membership cannot be nullified. Article III. Membership Dues Section 3.01: All members will have to pay an annual membership fee of CD$10. Section 3.02: The treasure will collect the membership fee by January 10 of every year. Section 3.03: An extra CD$2 will be charged for paying the fee after January 10th. Article IV. Executive Committee Section 4.01: The executive committee will have President, VP admin, VP finance, VP sports,VP entertainment Section 4.02: Candidacy for the posts will be open to all members. Section 4.03: If the number of candidates for any post is more than one, members will cast their votes in a closed ballot election. The person getting the maximum number of votes will be selected. If the number of votes in favor of each of the members is equal, then the executive committee (the one that has completed its term) will choose one of them for the respective post. Section 4.04: A new executive committee will be formed every year during the annual general meeting, which will take place preferably on the first Saturday of January every year. Section 4.05: Any member, with the support of at least two other members, can place a request in front of the executive committee to impeach one of the executive committee members. In such a case, the president of the committee will have to call a special session of the members. The members will cast their yes/no vote to decide whether to keep the executive committee member in his post or not. A two third plus one vote will be required to remove the member from his post. Section 4.06: If a post becomes vacant according to Article IV Section 4.05, the president will have to take over the responsibility of that post, until a new election is held to nominate a member for the post. If the vacant post is that of the President, then the Vice President will act as the President until a new President is elected. Section 4.07: A new election must be held within 30 days from the day, when a post becomes vacant. Article V. Honorary Members Section 5.01: A two third plus one vote of the members will be required in a secret ballot election to make a person a member of the association, who does not comply with Article II Section 2.01. Section 5.02: Honorary members will have the same status as the general members, and, all rules applicable for the general members will apply for the honorary members. Article VI. Sub-Committee Section 6.01: The executive committee will form sub-committees to organize different activities within the association. Section 6.02: Each sub-committee must have at least one executive committee member. Article VII. Meeting Section 7.01: The executive committee will arrange three general meeting on the first Saturday of January, May and September. The executive committee on the basis of requirement can change the date of the meeting. A two-week prior notice will be sent to the members via e-mail. Section 7.02: Robert’s Rules of order will be used to run the meetings. Section 7.03: Presence of one fifth plus one member will be considered sufficient to fulfill the quorum of the meeting. Article VIII. Amendment of the Constitution Section 8.01: This constitution can be modified over time to meet the needs of the members. Any kind of addition or modification of the constitution must be approved by two third plus one general member of the association. Section 8.02: The proposal to modify the constitution must be raised and seconded by another member before placing it in front of the association members for discussion. The discussion will be presided over by the president of the association. Section 8.03: A secret ballot voting system must be used in the amendment. Constitutional Amendments Proposal 1: Hierarchy of Authority in the Executive Committee Amendment of the Constitution The President will be considered the head of the association. In his absence, the VP Administration will work as an acting President. In the absence of both President and VP Administration, VP Finance will act as the acting President. Following VP Finance the hierarchy will be VP Entertainment and then VP Sports. Proposal 2: Distribution of Work Among the Executive Committee Members The President will hold the overall responsibility to run the organization. The Executive Members will conduct the activities inside the association. The work distribution of the Executives will be as follows: VP Administration: VP Administration will be responsible for implementation of rules and regulations within the association. He will deal with violations of rules and regulations with in the association. VP Finance: VP Finance will deal with all financial activities inside and outside the association. He will be responsible for collecting the membership fees, maintaining the account and doing appropriate bookkeeping of all financial dealings. VP Entertainment: VP Entertainment will work at the main contact person for all functions and parties. All kinds of social gatherings taking place indoor will be his responsibility. VP Sports: VP Sports will be responsible for all kinds of sports/athletic activities in the association. He will work as the liaison for all sports related activities of the association. Proposal 3: Length of each Executive Committee’s Term To give equal opportunity to all eligible members to become an executive, the length of each term for the executive committees will be six months. One will be from January to June and the other one will be from July to December. The election of the new Executives will take place in closed ballot elections in the last general members’ gathering before the end of each term. This constitution can be modified over time to meet the needs of the members. Proposal 4: Reelection of the Executive Committee Members The President of the previous term’s Executive committee will work as an advisor for the newly formed Executive Committee. He will have no voting power within the Executive committee. Excepting this, none of the executive committee members can serve for two consecutive terms, provided that there are sufficient eligible members. Proposal 5: Private Initiatives Involving Majority BSAUA Members with Group Contribution Any member can initiate private program involving majority BSAUA members with group contribution only after informing the Executive committee and with its consent. Proposal 6: Increase BSAUA EC Members The member of Executive committe increased by two additional posts. New two posts are VP Culture and VP Communication. VP Culture is responsible for organizing cultural events in BSAUA programs. VP Communication is responsible for keeping communication with other organizations.