SCHOOL OF LIBRARY AND INFORMATION STUDIES

University of Alberta

LIS 594

RECORDS MANAGEMENT

Calendar Description:
To develop an understanding of active records management.

Objectives:
To acquire an understanding of the scope, objectives and principles of records management. To understand the similarities and differences between records management, archives management, librarianship, and business administration. To be capable of promoting and improving records management within an organization and to be a more efficient reference librarian In knowing where there are sources of information other than published sources.

Content:

1. Introduction to records management
   • goals and objectives
   • elements in a records management program
   • history of active records management

2. Record systems
   • evaluation, design, implementation, management and audit of actIve records systems

3. Records Organization and Dissemination
   • semi-active records control
   • off-site records control

4. Document Controt
   • correspondence, forms, reports, reproduction, mail, micromaterlals, new information technology

Evaluation:
Practical Assignment - 10%
Research Paper - 40%
Final Exam - 40%
Class Participation - 10%

Basic Reading:
Robek, Mary F., Brown, Gerald F, and David 0. Stephens. Information and Records Management. New York: Glencoe Publishing, 1996.

Suggested Reading:
Couture, Carol & Rousseau, Jean-Yves. The Life of a Document. Montreal: Vehicle Press, 1986.

Gili, Suzanne L. File Management and Jnformation Retrieval Systems. Englewood: Libraires Unlimited, 1988.

Place, Irene & David Hyslop. Records Management: Controlling Business Information. Reston: Reston Publishing Co, 1982.

Saffady, William. Managing Electronic Records. Prairie Village: ARMA international, 1992.

Saffady, Wllllam. Optical Dicks vs. Micrographics. London: Meckler, 1993.