Home > Instructional Computer Labs > Projects 2001 > CME 244

Chemical and Materials Engineering lab CME 244

1. INTRODUCTION

Computing Laboratories Renewal Plan, the lab located in CEB 531 was due for a technology upgrade in fiscal year 2001/02. The Department of Electrical and Computer Engineering delayed this upgrade to the next fiscal year until completion of the new Engineering building. This allowed the CME 244 lab to move up in the renewal plan for a technology upgrade in fiscal year 2001/02.
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2. PROJECT DEFINITION

2.1 Business Objectives

Upgrading the network, computers and software will enhance teaching and learning for instructors and students.

2.2 Scope Definition

The scope of the CME 244 lab upgrade includes:

• Purchase and installation of infrastructure and hardware;
  
  
• Modify security kits;
  
  
• Purchase and/or installation of software;
  
  
• Build new lab image (base system);
  
  
• Network and software testing.

2.3 Scope Statement of Work

In consultation with the Lab Sponsor from Chemical and Materials Engineering, Academic Information and Communication Technologies will upgrade the technology in the instructional computer lab located in CME 244, as approved by the Technology Enhanced Instructional Spaces Advisory Committee.

2.4 Scope Not Included with Project (Exclusions)

Specialized Department applications will be installed by Chemical Materials Engineering staff.

2.5 Constraints or Limitations

1. The scope of the project falls within TEISAC guidelines and funding. Any project scope requests outside of the TEISAC guidelines must have an identified funding source. The purchase of specialized software is dependent on Sponsor funding.
   
   
2. The lab will be closed during the upgrade, tentatively scheduled from August 7 to September 4.
   
   
3. Wake-On-Lan for remote boot does not allow for saving permanent files on the desktop, floppy or zip disks must be used. Although students can save temporary files, they must be made aware of this.
   
   
4. Of the existing computers, fifteen PII LX 300's will be transferred to the Department for student use.
   
   
5. Printing changes by the ONEcard Office have not yet been finalized.
   

2.6 Assumptions

1. The Lab Sponsor has met with instructors to determine their lab needs for integration with the planned upgrade.
   
   
2. Instructors will make any necessary changes to teaching materials to correspond with new software.
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3. DELIVERABLES

The following documents will be produced for use in planning, developing and implementing the goals of the Project:

Project Charter
Technology Requirements
Work Plan (Gantt Chart) (identifies key deliverables)
Risk Management Log
Budget
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4. RISKS

The identified Project risks are documented in the Risk Management Log, attached as Appendix B. The Risk Management Log will be maintained and utilized through the life of the Project.
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5. DELIVERY METHODOLOGY USED

The following groups and/or individuals will act in an advisory role, make decisions and/or act as lead hands to complete the Lab Project:

6. PROJECT CONTROLS

6.1 Status Reporting

• The Project Manager will advise the Lab Sponsor of the project status on a regular basis,
  
• Regular status meetings will be held with the Project Manager and Lead Hands;
• Project documentation and status reports will be completed and distributed as required.
  

6.2 Issue Management

Issues will be handled as they arise by the appropriate Lead Hand in consultation with the Project Manager. Where necessary the Project Manager will consult with the Lab Sponsor on issues affecting project scope, budget and/or ability to meet identified completion dates. Issues will be recorded in the project status meeting documents.

6.3 Quality Management

• to ensure the lab is working as planned;
  
• to identify and remedy any deficiencies in workmanship or equipment;
to sign off the Project.

6.4 Change Management

Changes to the project scope must be documented and managed while the lab upgrade is in process. A Project Change Request that significantly affects the scope, budget or ability to meet target dates must be completed and signed by the Project. This will become an Addendum(s) to the Project Charter. Minor changes will be identified in the documents arising from project status meetings.
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7. PROJECT ORGANIZATION/RESOURCES

7.1 Reporting Structure

The Project Manager is responsible for coordinating and overseeing the project work, therefore all staff reports proceed through the Project Manager. Refer to Appendix D – Reporting Structure.

7.2 Roles and Responsibilities <">Lab Sponsor is responsible for:

• identify the needs of the lab;
• provide additional funding for special requests (where applicable);
• identify space where redeployed equipment is to be sent by July 27;
• provide specialized software as noted in Appendix A by July 27;
• install software applications
• resolve major issues that require a change to the scope, budget and/or ability to meet identified completion dates.
  

• identifying and recruiting the staff required to complete the project within the approved budget and timeframe;
• resolving issues presented by the lead hands and/or their staff;
• identifying and presenting major issues to the Lab Sponsor that may require a change to the scope, budget and/or ability to meet identified completion date;
• hold status meetings with lead hands and/or Lab Sponsor;
• ensuring appropriate documentation is completed;
• communicating with vendors;
• quality management;
• project sign off including final budget variance report.

• identifying if additional staff are required to complete the work identified for their area within the established budget and timeframe;
• quality of work;
• timely reporting of any issues to the Project Manager.
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** Please note that some information has been removed prior to online publication

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